The City of Hope Orange County Lennar Foundation Cancer Center began treating patients on August 22, 2022, immediately securing its place as Orange County’s most advanced comprehensive cancer center. One of only 53 NCI-designated centers in the United States, this visionary diagnostic and treatment facility creates a national model for delivering breakthrough research and pioneering treatments.
The four-story, 192,000 SF building epitomizes City of Hope’s $1B+ expansion into Orange County, housing an expansive suite of ambulatory diagnostic and treatment services including Nuclear Medicine, Radiation Oncology, Imaging, Women’s Imaging, Ambulatory Surgery, Interventional Radiology, Laboratory Services, Clinical Research, Pharmacy Services, Infusion, Clinical Care, Sterile Processing and support spaces.
Several years in the making, the Cancer Center was conceptualized in 2017 and realized over a two-year construction period that began in September 2020. The path from conception to first patient involved coordinating numerous complex components to ensure the facility was more than just a beautiful, well-constructed building; it also needed to be a fully functional advanced research and treatment center to serve the diverse needs of Orange County’s more than 3.2 million residents.
To meet that objective, Orange County-based medical equipment planning firm Criterion was selected to provide medical equipment planning, equipment modeling, procurement assistance, logistics and activation services. With a 45-year history delivering specialized healthcare projects throughout California, Criterion offered the precise expertise required to successfully deliver the flagship facility.
Converting a building into an integrated academic and treatment center involves a number of complex, multi-faceted equipment planning and logistics processes. When procuring and activating thousands of equipment items, sorting and quantifying that data in spreadsheets can be cumbersome. Clients, staff, vendors, and even new team members, who may be seeing the data for the first time, can often be overwhelmed by the high volume of information.
Criterion quickly recognized that standard spreadsheets and manual forms would not be capable of handling the level of complex data required by this cutting-edge project and sought a solution that provided the executive-level reporting that quickly quantified project data and statuses in an easily digestible manner and integrated with their medical equipment planning software, Attainia. They also needed a solution that could be utilized by all project team members, including various vendors, to track and manage assigned tasks and issues.
City of Hope, familiar with FitUp from use on prior projects, selected this solution to assist the project team in managing the activation of the Cancer Center. The City of Hope team introduced Criterion to FitUp, and after a short onboarding period, Criterion’s team was ready to embrace the program.
FitUp is a revolutionary cloud-based solution used by healthcare organizations nationwide to track, manage and coordinate thousands of pieces of medical equipment, IT components, and furniture (FF&E) information in one consolidated database, in real-time.
FitUp was the only solution that checked all the requirements for Criterion and City of Hope. The program’s full connection and integration with Attainia alleviated a large magnitude of manual data entry updates that Criterion was previously inputting into Smartsheet and Excel.
Using Fitup, Criterion was able to:
- eliminate the need to run pivot reports that would quickly become outdated;
- create efficiencies from a vast amount of information that changed on a daily basis;
- provide critical, real-time status updates to leadership on procurement and logistics processes;
- assign tasks and action items, and track issues across multiple vendors working on the construction project.
Additionally, during the activation phase, FitUp allowed Criterion to quickly conduct a punch list of the rooms to ensure all material was in place. With pertinent information at the clients’ fingertips, it also reduced the amount of RFIs that the Criterion team would have otherwise had to answer.
Criterion was thoroughly impressed by the simplicity and efficiencies associated with FitUp and looks forward to utilizing the program on future hospital projects.